Director, Finance & Operations

Date: February 16, 2022

Pacific Environment seeks to protect communities and wildlife of the Pacific Rim. We support community leaders to fight climate change, protect the oceans, build just societies, and move away from fossil fuels toward a green economy. Learn more at www.pacificenvironment.org.

Position

Pacific Environment seeks a full-time Director, Finance & Operations. Our organization is expanding, and the Director will design and execute new processes and put in place a new infrastructure to support a growing, dynamic organization with an international team spread across the United States and Asian Pacific region. The Director, Finance & Operations is a strategic partner and trusted advisor to Pacific Environment’s Executive Director and provides leadership and management over Pacific Environment’s financial and administrative processes as a foundation for the organization to achieve its strategic goals.

The Director, Finance & Operations manages Pacific Environment’s financial processes, human resources and benefits, information technology, financial reporting, and regulatory compliance. This position is well-suited for someone who understands that well-run finance and operational activities are the backbones of a successful organization and who will be enthused by the challenge of maintaining smoothly running systems and adapting processes and policies as our organization expands.

Location and Travel

The position is based in our San Francisco headquarters. While all of our staff members are currently remote, we are continuing to actively re-evaluate our in-office requirements and assess the possibilities of permanent remote work or a hybrid option.

Strategy and Management

  • Supervise or implement daily operations of the organization, including financial, IT, human resources, contracts and vendors, building leases, and maintenance
  • Collaborate with and advise the Executive Director on all organizational matters
  • Develop and implement strategies, procedures, business plans, and policies to enhance organizational health, growth, and impact
  • Manage staff and supervise and implement employee performance reviews
  • Collaborate with Executive Director and other senior leaders in setting and driving organizational vision and operational strategy
  • Align the organization’s operational strategy with the mission that encourages cooperation, accountability, innovation, and impact
  • In collaboration with other senior leaders, assists in translating strategy into actionable goals for performance and growth

Finance

  • Lead the organization’s annual budgeting process and completion of quarterly financial reconciliations, financial reporting, annual audit, and submission of all tax forms
  • Oversee accounts payable and accounts receivable, including staff
    reimbursements, international wires, and grants to partner organizations, often overseas
  • Track grant expenses, prepare grant financial reports for funders, provide financial information for grant proposals, and to expedite tracking
  • Manage banking and vendor relations

Operations

  • Oversee payroll, benefits administration, recruiting, onboarding, off-boarding, employee check-ins, exit interviews, and other (HR) functions including hiring practices, employee review policies, professional development, and other HR activities
  • Maintain updated personnel and operations policies and procedures and ensure compliance
  • Train and orient staff on personnel policies and procedures
  • Manage benefits administration including health and dental benefits, 403b, flexible spending account, vacation and sick leave, other leaves, and workers’ compensation insurance
  • Ensure Pacific Environment meets regulatory and insurance requirements, compliance with applicable HR, employment, and personnel laws and regulations including in multiple U.S. states and in other countries
  • Oversee technology needs, including computer purchases, IT onboarding and exiting of staff, and troubleshooting technology, phone, and copier issues; oversee our external IT consulting firm
  • Provide general office management, including executing or overseeing the following: vendor contracting, office cleaning and maintenance, ordering supplies, liaising with building management, processing mail
  • Support the Executive Director in relations with the Board of Directors, including executing or overseeing the following: coordinating, scheduling, and taking minutes for Board meetings (approximately 5 per year); maintaining board rosters and rotation periods; and handling requests by directors

Key Qualifications

  • 8+ years of relevant experience and increasing responsibilities in financial and operational management, preferably in a nonprofit setting
  • Demonstrated resourcefulness in improving organizational and finance
    processes, creating efficient systems, and institutionalizing knowledge
  • Superior abilities in serving and collaborating with a staff of 2-3 dozen
    team members and outside consultants and vendors; ability to engage on sensitive issues with tact, diplomacy, discretion, and judgment
  • Technological savvy and ability to support staff in a number of remote
    locations and with varying technological skills
  • Excellent organizational and project management skills, with the requisite attention to detail and quality of work product
  • Experience with Quickbooks or other accounting software
  • Nonprofit work is demanding and sometimes frustrating: a sense of humor is a requirement for success

Compensation and Benefits
Pacific Environment provides compensation commensurate with experience and equitable with others on our team, plus a full benefits package. The salary range for this position is $85,000 – $100,000 annually. Please note that Pacific Environment is currently undergoing a compensation analysis so the range for this position may increase. The employee will enjoy a flexible working environment with a dedicated, diverse group of colleagues.

To Apply
Please complete this short application and update your cover letter and resume HERE. Pacific Environment has enlisted Heartwork to assist in this search; please direct all inquiries to Cam Valentine Braxton, Executive Recruiter.

QUESTION: In no more than 250 words, tell us what you think are the two or three biggest mistakes nonprofit organizations typically make in meeting their operational and financial needs.

Applications are encouraged by February 28, 2022. The position will remain open until filled, and we encourage even late applications.

No phone calls, please.

Pacific Environment is an equal opportunity employer. We value diversity and believe that creating teams in which everyone can be their authentic self is key to the change we seek. We encourage people from communities harmed by environmental degradation and from backgrounds underrepresented in the environmental movement to apply.